Scribe Job Description
What do scribes do?
Scribes provide real-time charting for physicians by shadowing them throughout their shifts and performing a variety of tasks, including recording patients' histories and chief complaints, transcribing physical exams, ordering x-rays, recording diagnostic test results, and preparing plans for follow-up care. Each shift, you will be assigned to a doctor or physician assistant and work alongside with them as they see patients. This means you will be in the room during each evaluation, documenting directly from the conversation between the provider and patient.
Requirements & Qualifications
What are the requirements for being a scribe?
The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Ability to move about and follow a physician for extended periods of time
- Ability to move and transport 25 pounds
- Ability to work in a stressful and fast-paced environment
- Ability to read, write, comprehend through listening, and speak fluent English
- Ability to operate a computer and/or laptop through proficient typing, clicking, and viewing a monitor for extended periods
- Ability to handwrite legibly
We expect all of our scribes to have these attributes:
- Positive Attitude
As a scribe, you are not a volunteer or a "fly on the wall." You are an active and valuable member of the healthcare team! This is not an internship: Real job. Real responsibilities.
What are the qualifications for becoming a scribe?
- Highly motivated and "experience" driven
- Pre-health track (pre-med, pre-PA, pre-nursing) preferred
- At least 18 years old and sophomore status or higher
- Preferred GPA of 2.8+
- No clinical experience required to apply
- Proficient in English, secondary languages required at some locations
PFP & Career Advancement
What is PFP?
PFP stands for Pay for Performance. Every scribe will be evaluated quarterly by his or her chief scribe and regional management. Such evaluations will determine if the scribe is eligible for a pay increase.
What are the wages for a scribe?
Before becoming hired, candidates must pass a pre-employment training course. Once hired, scribes will earn a set wage during residency training. Upon successful completion of all training requirements, each scribe will be eligible for an elevated pay rate.
How are scribes evaluated in the PFP model?
Scribes are evaluated based on their performance and tenure.
Are there future career opportunities with the company?
Absolutely. Opportunities are limitless to those who display the core qualities we look for in ALL our employees: reliability, positive attitude, motivation, and professionalism. In fact, many of our top executives and managers began their professional careers as scribes. Joining our elite management team and becoming a Chief Scribe or Certified Trainer Scribe is encouraged and attainable with further performance and tenure.
I only want to work over the summer. Is this ok?
No. This is not an internship and our hope is to retain our scribe employees as long as possible. The overall on-boarding process takes up to 8 weeks. Therefore, this would limit your experience and ability to truly learn. The value of scribing exponentially rises with the more experience you get, so limiting the exposure to only a few months creates not only scheduling and operational issues, but mainly inhibits the scribe's ability to truly learn.
How much are the part-time scribes expected to work?
Part-time scribes work 8-12 shifts per month, which averages out to 2-3 shifts per week.
How much are the full-time scribes expected to work?
Full-time scribes work 16-20 shifts per month, which averages out to 4-5 shifts a week.
How long are shifts?
Shifts are generally 8-10 hours long, but this may vary depending upon your location.
Do I have to make a long-term commitment when I become a scribe?
We encourage scribes to work 2 years if part-time and 1 year if full-time, for the optimal learning experience.
How do I know if working full-time or part-time is the best fit?
If you are not taking a full course load in school, then full-time may be a good fit. This is dependent upon multiple factors, including extracurricular activities, other jobs and obligations, etc. Your recruiter will discuss with you the implications of choosing a full-time position and whether or not your availability exhibits the necessary requirements to fulfill that position.
What if I would like to change from full-time to part-time?
Due to scheduling and staffing models, you may not be able to switch from full-time to part-time. This will be evaluated on a case-by-case basis.
Will I have to work at other times besides the daytime?
Yes, you will be expected to work nights, weekends, and holidays. The exact schedule and shift times depend on the location where you are hired.
What if I cannot make it to my shift?
You are responsible for covering each of your scheduled shifts, in the event you are unable to work.
When do I need to submit my schedule requests?
Schedule requests are submitted one month prior to working.
Will I only work with one doctor while I am at PhysAssist Scribes?
No, you will work with different doctors throughout each month.
What if I have class during a shift time?
You will not be scheduled for shifts during your class time. We support your academic endeavors; therefore, we will work around your class schedule.
What is the training to become a scribe?
- 60-100 hours of total training time, split into classroom & shift training in the emergency department
- 4-6 training shifts in the hospital with a Certified Trainer Scribe
- Outside mastery of the scribe manual is vital to learning
- Daily quiz preparation and ongoing evaluation
- Training is fast paced and intense... prepare to work hard
- A sense of urgency, speed and multi-tasking abilities are tested on your shifts
What should my application include?
Your application should exhibit correct spelling and grammar, a desire to gain clinical experience and to learn in the medical field, and open schedule availability.
Can I change my application after I submit it?
Yes, please contact a recruiter and they will change your application.
I do a lot of volunteering and job shadowing. Does this help my chances?
To be direct, this does little for you in the recruiting process. In fact, these activities may conflict with your availability to work in the emergency department or provide the availability we need from our scribes. From a potential employer perspective, we put more emphasis on actual job experience because of the responsibility and employer-set expectations associated with actual work behavior.
If I apply today, when can I expect to hear back?
Your application will be carefully screened. If you qualify, you may be contacted to schedule an interview when a position is or will become available.
I do not plan on going to medical school. Can I still apply?
Yes, however, the job responsibilities and expectations are geared towards individuals who are seeking experience in the medical field.
I am not great at typing, how will this affect my application?
Your ability to type quickly and accurately on the electronic medical record is fundamental. Applicants must take a dictation/spelling examination to evaluate their proficiency. This is one of the many tools our recruiting department uses to select excellent scribe candidates.
What should I do to prepare for an interview?
We expect you to be punctual, professional and have an understanding of the job description and training.
How competitive is the recruiting process?
The recruiting process is rigorous and very competitive. If you have read through the FAQ section and meet all our expectations and requirements, then we want to see you become part of our scribe team! We hire new scribes every month and positions are constantly opening up for motivated applicants to fill.
How can I check the status of my application after I interview?
If you have not been contacted directly by one of our recruiters in a reasonable amount of time, then you are welcome to email or call us for an application status update.
What if there is not a program in my area?
We have scribe programs across the U.S. If you are interested in moving to a different location, contact one of our recruiters to discuss your options.
Why should I apply to become a PhysAssist scribe?
- Get invaluable clinical experience for health related professional pursuits
- Receive letters of recommendations from practicing physicians
- Observe and learn first hand as medical decision-making takes place
- Experience the pride of being a real contributor to the future of healthcare
- Have access to direct physician and healthcare staff interaction
- Become a master of the electronic medical record
- Learn terminology, language, and general medical knowledge
- Understand the basics of ordering tests, interpreting lab results, and reading x-rays
- Help set you apart from the rest of graduate school applicants